WEBVTT 1 "1884960256" (1884960256) 00:00:00.000 --> 00:00:20.000 Sure that's correct I think we're good. Okay, so hello and welcome to today's session Connexion client. This session. 2 "1884960256" (1884960256) 00:00:20.000 --> 00:00:22.770 Is on authority control. 3 "1884960256" (1884960256) 00:00:22.770 --> 00:00:42.770 If you are an original cataloger or you are editing existing WorldCat records, then you need to know how to search for authority records and how to apply authority control to bibliographic records. Your patrons will benefit by having consistent forms of headings in bibliographic records, enabling 4 "1884960256" (1884960256) 00:00:42.770 --> 00:00:51.030 them to easily and efficiently find the resources that they need. 5 "1884960256" (1884960256) 00:00:51.030 --> 00:01:11.030 After today's session, you should have a better understanding of authority records, their purpose, and their structure. You should know how to control headings and bibliographic records, as well as search and browse Library of Congress authorities and export authority records. At this time, my colleague Mallory 6 "1884960256" (1884960256) 00:01:11.030 --> 00:01:30.210 who's joining us for this session is going to add a link to the chat for our learner guide, and this is a dynamic document that is meant to be used as a resource throughout the session and afterward. 7 "1884960256" (1884960256) 00:01:30.210 --> 00:01:50.210 So an authority record is a MARC record that defines the standardized or authorized form of a name, personal or corporate, a title, a uniform title, series title or subject used in a library catalog. These standardized forms known as 8 "1884960256" (1884960256) 00:01:50.210 --> 00:02:01.800 authorized access points or headings ensure consistency across bibliographic records. 9 "1884960256" (1884960256) 00:02:01.800 --> 00:02:21.150 Authority records serve as a way of authority control that is to say the procedures by which consistency of form is maintained in the aformentioned headings within a bibliographic record. Authority records often include cross references to guide catalogers. 10 "1884960256" (1884960256) 00:02:21.150 --> 00:02:41.150 From variant or related forms of the authorized version, such as the 4XX fields, which are see references, and these point to the authorized form from alternate versions. E.g., Smith comma J may refer to Smith comma John. You. 11 "1884960256" (1884960256) 00:02:41.150 --> 00:02:42.810 Also would see. 12 "1884960256" (1884960256) 00:02:42.810 --> 00:03:02.810 A 5XX fields which are see also references, and these link to related or equally valid headings. For instance Smith comma John might be connected to Smith comma Jonathan. Authority records also help to distinguish 13 "1884960256" (1884960256) 00:03:02.810 --> 00:03:09.690 between similar or identical headings by including details like middle names or birth and death dates. 14 "1884960256" (1884960256) 00:03:09.690 --> 00:03:29.690 And then lastly, they helped to co locate or pair similar things, grouping various manifestations of a uniform title together, e.g. And we'll explore examples of these records throughout the course. Oops, I accidentally clicked on a link there. 15 "1884960256" (1884960256) 00:03:29.690 --> 00:03:45.570 So just like MARC bibliographic records, Authority records include a leader and an 008 field. These are the fixed fields that contain important metadata about the record. 16 "1884960256" (1884960256) 00:03:45.570 --> 00:04:05.570 They contain variable fields which have a three character tag, two indicators, a subfield delimiter with subfield codes. Also the 1st character of that tag is going to show the function of the field. E.g., the 1XX is going to be. 17 "1884960256" (1884960256) 00:04:05.570 --> 00:04:09.720 The authorized or the established heading? 18 "1884960256" (1884960256) 00:04:09.720 --> 00:04:29.039 2nd and 3rd characters indicate the type of heading or data. So for the with a 1XX, if it's a 100, that's going to equal a personal name. And we'll see a little more about that here in just a moment. 19 "1884960256" (1884960256) 00:04:29.039 --> 00:04:44.339 Right now. So here we see a table that's showing the 1st characters of tags and their functions. So the 1XX, as I mentioned, is the authorized heading. It's the valid or official form of the name or subject. 20 "1884960256" (1884960256) 00:04:44.339 --> 00:05:04.339 The 3XX, these fields give extra details usually about a person like an occupation, gender, et cetera. As I mentioned earlier, the 4XX are the see references and the 5XX are the see also references. Now, with the. 21 "1884960256" (1884960256) 00:05:04.339 --> 00:05:14.669 5XX, these can be used in bibliographic records and each one of those has its own authority record as well, but the 4XX's. 22 "1884960256" (1884960256) 00:05:14.669 --> 00:05:33.689 It's going to point to the authorized heading, but that heading itself is not valid, so it's just giving you a reference to the correct heading. The 6XX, those are gonna be fields that include notes that help explain how the heading was established. E.g., you might see. 23 "1884960256" (1884960256) 00:05:33.689 --> 00:05:53.689 Another title that that author wrote, to, to make a comparison. And the 7XX, these are linking entries such as equivalent headings from another thesaurus or vocabulary. And here we see details. 24 "1884960256" (1884960256) 00:05:53.689 --> 00:05:56.789 Details on 2nd and 3rd characters of the tag. 25 "1884960256" (1884960256) 00:05:56.789 --> 00:06:16.789 Which would help to identify the type of heading. So again, if you see a00, that would indicate a personal name, one zero corporate name, five zero would be topical, subject, et cetera. So these numbers are going to help you quickly recognize what kind of heading you're working with. 26 "1884960256" (1884960256) 00:06:19.379 --> 00:06:38.429 We will not cover MARC authority record format in any greater detail in this class, but you can find helpful information on MARC authority records, on the Library of Congress website, which Mallory has just added this link, and the training video entitled MARC Authority Records. 27 "1884960256" (1884960256) 00:06:38.429 --> 00:06:58.429 That training video and the link for the MARC authority help are both available in the learner guide for the class as well. Okay, so we've briefly looked at authority record structure and the purpose of authority records. Now let's define. 28 "1884960256" (1884960256) 00:06:58.429 --> 00:07:03.389 What we mean by controlling headings and why it's important. So here on the screen I have. 29 "1884960256" (1884960256) 00:07:03.389 --> 00:07:23.389 Some information on that. So authority control or the action of controlling headings refers to the process of maintaining consistency in the form of headings used in bibliographic records. And so you're gonna wanna use the established it's gonna give you the established form whenever that's available. 30 "1884960256" (1884960256) 00:07:23.389 --> 00:07:30.419 So this ensures the uniformity across records and improves resource discovery. 31 "1884960256" (1884960256) 00:07:30.419 --> 00:07:50.419 And we see here some key benefits of controlling headings. So, when you control that heading, it's going to link the heading in the bibliographic record to the matching authority record. Controlled headings will automatically be updated if the linked authority record changes. And lastly, the controlled heading. 32 "1884960256" (1884960256) 00:07:50.419 --> 00:08:00.179 The link opens the authority record in a separate window, allowing you to view that while still working with your bibliographic record. 33 "1884960256" (1884960256) 00:08:00.179 --> 00:08:17.489 Now, when would you want to control headings? That would be if a heading on a WorldCat record is not controlled. I see a little typo there, you can, you would want to control the heading when you add a new heading to a WorldCat record. 34 "1884960256" (1884960256) 00:08:17.489 --> 00:08:36.779 And lastly, when you add a new record to WorldCat, you're going to want to control those headings as well. And now how? So in Connexion client, you can control all headings in a bibliographic record at the same time by using the control all headings. 35 "1884960256" (1884960256) 00:08:36.779 --> 00:08:56.759 Action or you can just control one single heading, and there maybe times when you make when you need to edit a controlled heading. For that you will need to uncontrol the heading, edit the information necessary and then control that heading again. And we'll see that in a little while. 36 "1884960256" (1884960256) 00:08:56.759 --> 00:09:16.759 And when you are controlling headings, you need to use the replace action in order to retain that control. So let's take a look at a Library of Congress name authority record and how it connects to bibliographic record. So here we see an authority record. 37 "1884960256" (1884960256) 00:09:16.759 --> 00:09:17.789 Showing. 38 "1884960256" (1884960256) 00:09:17.789 --> 00:09:37.789 The prince of the Prince Duke of Sussex Harry there Prince Harry, and this is the authorized form of his name, and it should appear exactly like this in a bibliographic whenever you're using his name. So here we see the bibliographic record, where we see. 39 "1884960256" (1884960256) 00:09:37.789 --> 00:09:39.209 That the correct. 40 "1884960256" (1884960256) 00:09:39.209 --> 00:09:59.209 Authorized form is listed in that record and we see it's linked. So that would take us to indicate that it has been controlled. So what the authority record here is controlling is that the 100 tag. 41 "1884960256" (1884960256) 00:09:59.209 --> 00:10:15.509 In the authority record is going to control the 107 hundred fields in a bibliographic record, so for the names, it also would be the proper form for 600 fields when the name is used as a subject. 42 "1884960256" (1884960256) 00:10:15.509 --> 00:10:32.309 And here we can also see in the Library of Congress Authority record, we see the 400 fields which are the C references, and those are going to point to alternate spellings or titles of that authorized form. 43 "1884960256" (1884960256) 00:10:32.309 --> 00:10:52.309 And they can help us find the correct heading even if someone was to search by that variant. And here we see the fields within a bibliographic record that can be linked to a Library of Congress 44 "1884960256" (1884960256) 00:10:52.309 --> 00:11:01.589 Authority record. These controllable headings include the name headings or the 1XX and 7XX fields. 45 "1884960256" (1884960256) 00:11:01.589 --> 00:11:21.589 The 6XX or subject headings with a second indicator of zero, those are gonna be your Library of Congress subject headings. And then the 655 with 2nd indicator of 7 and the subfield 2 for LCGFFT, those are the genre or form headings. And lastly, the 46 "1884960256" (1884960256) 00:11:21.589 --> 00:11:34.379 8XX or series added entries. These fields can be controlled using LC authority records to ensure consistency and accuracy in cataloging. 47 "1884960256" (1884960256) 00:11:34.379 --> 00:11:51.119 Here's an example of a bibliographic record in Connexion with controlled library of Congress subject headings or LCSH. In Connexion, you will also see headings with authority record control numbers, but the controlled links won't appear. 48 "1884960256" (1884960256) 00:11:51.119 --> 00:12:10.469 That's because Connexion only supports the Library of Congress names and subjects the source. So that's why here we're seeing 2nd section of subject headings that are controllable only in Record Manager, but they do, we see them in Connexion when we look for a record in Connexion. 49 "1884960256" (1884960256) 00:12:16.139 --> 00:12:31.649 So it's important to know that these headings should not be deleted from the WorldCat record. However, if you're exporting the record to your local system, you can remove them, but don't perform the replace action on that record. 50 "1884960256" (1884960256) 00:12:31.649 --> 00:12:51.649 Cause they are valid, they're just not able to be added in Connexion or controlled in Connexion. And this table shows how the 1XX tags in authority records control specific fields in the bibliographic record. 51 "1884960256" (1884960256) 00:12:51.649 --> 00:13:02.039 I'm not really gonna run through these, but just maybe just one or two examples here. We see that the 100 tag in the authority record is going to control. 52 "1884960256" (1884960256) 00:13:02.039 --> 00:13:21.089 The 100 600 700 800, etc. Or those in the bibliographic tag and the topical subject in the authority record would be a 150, and it's gonna control the 650 in a bibliographic tag. 53 "1884960256" (1884960256) 00:13:21.089 --> 00:13:41.089 Okay, so let me pause here for a moment. Before we move on, I just have a couple of questions for you. I do want to pull up my poll, but I do, I have that showing for you as well and I'll read through that here in a moment. Alright, So in a moment you should be seeing a poll show up. If you don't see that, you can feel free. 54 "1884960256" (1884960256) 00:13:41.089 --> 00:13:47.279 Need to answer using the chat. 55 "1884960256" (1884960256) 00:13:47.279 --> 00:14:03.449 So, what field in the authority record contains the see also reference? Is that A field 4XX, B field 670 field. 1XX or field? 56 "1884960256" (1884960256) 00:14:03.449 --> 00:14:23.449 5XX, which is D And I do see that the poll is working, but as I said if if you have any issues with that, please you can use the chat. And I'll just give that a moment or two. 57 "1884960256" (1884960256) 00:14:23.449 --> 00:14:33.179 And yep, it looks like everybody. 58 "1884960256" (1884960256) 00:14:33.179 --> 00:14:50.639 Got that that so the see also reference is the 5XX The 4XX is the see reference, and that the 5XX indicates that that is also a valid. 59 "1884960256" (1884960256) 00:14:50.639 --> 00:15:10.349 Heading and you would find a corresponding authority record for that. Alright, so next question here. True or false, if the heading in the authority record changes, the controlled heading in the WorldCat bibliographic record is updated. 60 "1884960256" (1884960256) 00:15:38.669 --> 00:15:58.669 Alright, looks like just about everyone had a chance to answer that. And yes, that is true. And just to reiterate that's one of the reasons that we want to control headings to allow for that update when there is a change. Okay, so that's the only polls I have for you at this point. So now I'm going to go ahead and open up my Connexion. 61 "1884960256" (1884960256) 00:15:58.669 --> 00:15:59.429 Then. 62 "1884960256" (1884960256) 00:15:59.429 --> 00:16:19.319 And we're gonna go look at some authority control in Connexion. Give me just a moment while that's opening Okay I'm gonna sign into my Connexion. 63 "1884960256" (1884960256) 00:16:29.399 --> 00:16:45.719 Now I have found a record and I've saved it in my local save file for me to be able to demonstrate controlling headings. So let me go ahead and grab that, so I'm gonna go to cataloging search, and I'm gonna go to local save file, and I can search by. 64 "1884960256" (1884960256) 00:16:45.719 --> 00:17:04.649 The OCLC number here, I have other ways of searching too, but I've got that number jotted down and we'll wait for that to open. Okay. 65 "1884960256" (1884960256) 00:17:04.649 --> 00:17:24.649 So if we scroll down to the end, towards the end of this record, we see the 650 fields and we see that those are not currently controlled. I want to go ahead and add an additional field. So in the world history field I'm just gonna hit enter to add another field, and I'm gonna start to type in my field. 66 "1884960256" (1884960256) 00:17:26.729 --> 00:17:46.729 And I'm gonna enter in historic places and I want a subfield B here for guide books. Okay, so with that added, I can control all the headings at one time by using the editing. 67 "1884960256" (1884960256) 00:17:46.729 --> 00:17:52.379 Menu, so I'm going to go to edit, and I'll choose control headings and choose. 68 "1884960256" (1884960256) 00:17:52.379 --> 00:18:12.379 All and Connexion's gonna think for a minute. Alright, and so what we see here is that a few oh we get a note, 1st of all, we get a notice letting us know that one or more of our headings were controlled and linked, but that we may need to control some individually, and we'll talk about that in a. 69 "1884960256" (1884960256) 00:18:12.379 --> 00:18:12.959 Moment. 70 "1884960256" (1884960256) 00:18:12.959 --> 00:18:32.959 But let's 1st go down and look at our, controlled 650's here. So we see that the three subject headings that were already in the record are now linked and underlined because they found matching. 71 "1884960256" (1884960256) 00:18:32.959 --> 00:18:36.269 Headings within the authority file. 72 "1884960256" (1884960256) 00:18:36.269 --> 00:18:53.249 But we see that the heading that we added has been changed. So we added historic places and it's now saying historic sites. So let's review the authority record to see why that happened. So if we click on the link for historic sites. 73 "1884960256" (1884960256) 00:18:53.249 --> 00:19:11.849 That will open up the authority record in a moment. There we go. And we see that the 150 is historic sites which we discussed earlier is the correct form, but the 450 of historic places, which is what we had typed. 74 "1884960256" (1884960256) 00:19:11.849 --> 00:19:29.399 Is in the record. So therefore the record was automatically updated to the authorized form of that's in the 150, and we can use MARC Field help to learn more. So in this 450, I'm going to right click. 75 "1884960256" (1884960256) 00:19:29.399 --> 00:19:49.399 And choose MARC Field help. Now, because we're working in an authority record, this is opening up the MARC21 format for authority data from the library of Congress. And there we see that the 450 is a see from or see also. 76 "1884960256" (1884960256) 00:19:49.399 --> 00:19:56.879 No reference there and we could read further to see how that functions within Connexion. 77 "1884960256" (1884960256) 00:19:56.879 --> 00:20:14.759 But, because that's a 450 Connexion automatically flipped that invalid heading to the valid heading that was in the authority control record. I'm just gonna close out of that there. 78 "1884960256" (1884960256) 00:20:14.759 --> 00:20:34.379 Okay, now let's go back to our record that we're working with. So I'm gonna X out of the authority record here and we go up and we see that the 100 field did not control. So this can happen when there is NO exact match. 79 "1884960256" (1884960256) 00:20:34.379 --> 00:20:54.379 There are multiple records that match partially or if this is an unqualified personal name match, which an unqualified match means that the heading has only a subfield a. So e.g., we don't have a subfield D with dates or a subfield queue with a. 80 "1884960256" (1884960256) 00:20:54.379 --> 00:20:56.459 The fuller form of the name. 81 "1884960256" (1884960256) 00:20:56.459 --> 00:21:15.869 And in those cases Connexion will not automatically control the unqualified personal name to ensure that users take the time to view an exact match and just to confirm if that match is appropriate. So let's go ahead and control this heading. We're gonna do that as a single heading. 82 "1884960256" (1884960256) 00:21:15.869 --> 00:21:32.249 So we can click in the heading and we can either use the edit menu and choose control headings in single. We can use F eleven as our shortcut or if you have the toolbar, you can also use that. I'm gonna use the right click. 83 "1884960256" (1884960256) 00:21:32.249 --> 00:21:47.759 And choose control single heading. And again, we wait for Connexion to think. And the 1st thing we see is that there's a note that says requested control is for an unqualified personal name. So now we know why. 84 "1884960256" (1884960256) 00:21:47.759 --> 00:22:07.759 We have to do this manually. So to review the authority record a little further, we can click on the name Sarah Baxter, and it'll take a moment, and actually that opened up on my other screen here, and it does open kind of small. 85 "1884960256" (1884960256) 00:22:07.759 --> 00:22:08.999 So let me. 86 "1884960256" (1884960256) 00:22:08.999 --> 00:22:28.999 Zoom in for you here. There we go. So we mentioned earlier the six 70 field, which is going to be able to give us some additional information and we see that this person writes on the same topic as the item that we're cataloging, so. 87 "1884960256" (1884960256) 00:22:30.779 --> 00:22:50.779 And we we can see also that the 6 s six 70 in the authority record is actually for the title that we have. So we can take a good guess that this would be the correct person, but let's do a little more on this. So if we close out of the screen, we have the option of modifying. 88 "1884960256" (1884960256) 00:22:50.779 --> 00:23:02.189 Our search essentially to search by a date if we needed to to add a year. But I am just, you also could just cancel if you're sure that this is the right person. 89 "1884960256" (1884960256) 00:23:02.189 --> 00:23:18.899 But in our case I'm going to go ahead and just insert the heading because knowing that she writes on the same information, we're pretty confident that that is the right person. We used our catalog or judgment and we say that's, that's the one we wanna use. 90 "1884960256" (1884960256) 00:23:18.899 --> 00:23:35.039 And once we do that, we see now that the name is in fact, is now controlled, and we see that the URI or the uniform resource identifier was added for link data purposes to that. 91 "1884960256" (1884960256) 00:23:35.039 --> 00:23:51.899 Heading as well. Let me see here a question. Does the 450 on the authority have to be an exact match, including capitalization and punctuation, historic places, not historic places or oh I see what you're saying. That's a good question, Amanda. 92 "1884960256" (1884960256) 00:23:51.899 --> 00:24:07.379 I, I believe that if you were to just type it in lowercase, it, the Connexion would find it. Let's try that real quick. Let's go ahead and add and we'll add again and I'll just do, I'll do that without capitalization. 93 "1884960256" (1884960256) 00:24:07.379 --> 00:24:23.459 And we'll try to, we'll just we'll just add historic places instead of the subfield, and let's just control that single heading. It works, so. 94 "1884960256" (1884960256) 00:24:23.459 --> 00:24:40.139 In that case, it looks like the capitalization doesn't matter, and I also did not add a period, and it still was able to be controlled properly. Yeah, thank you for the question. 95 "1884960256" (1884960256) 00:24:44.039 --> 00:25:00.449 Okay, so sometimes you will encounter a heading that's controlled by multiple authority records such as a subject heading with multiple controllable subfields or subdivision headings. So let's take a look at a different example and we'll review that. 96 "1884960256" (1884960256) 00:25:00.449 --> 00:25:20.449 So I'm going to go ahead and close out of this record without saving any of my changes because this is just for demo purposes. And I have another record in my local save file, so I'm gonna go ahead and cataloging search local save file, and just to show you a different way I'm gonna go ahead and just leave that blank and hit enter, and then I can actually get. 97 "1884960256" (1884960256) 00:25:20.449 --> 00:25:30.659 All of the records that are in my local save file. So I'm gonna double click on the 3rd one. That's the one I wanna look at. 98 "1884960256" (1884960256) 00:25:30.659 --> 00:25:46.799 And let's scroll down, we see multiple 650's here, most of which do have subdivisions, which like all of them does. So let's look at earthquakes, economic aspects California computer simulation. 99 "1884960256" (1884960256) 00:25:46.799 --> 00:26:02.399 And let's break that down. So earthquakes is gonna be in the subfield A and that's our main heading, so this is the core subject. Economic aspects is in the subfield X, and this is a free-floating topical subdivision. 100 "1884960256" (1884960256) 00:26:02.399 --> 00:26:22.399 Topical subdivision is a word or phrase that's added to a subject to narrow it down to a specific aspect or topic. So in this case it tells us that we're focusing on the economic impact of earthquakes. It's also a free floating subdivision, which means that it can be used with many. 101 "1884960256" (1884960256) 00:26:22.399 --> 00:26:29.249 Different subjects without needing its a separate authority record for each of those combinations. 102 "1884960256" (1884960256) 00:26:29.249 --> 00:26:49.249 And then we see California in a subfield Z, which is our geographic subdivision, and that's going to limit the topic to a specific place. And lastly, computer simulation is in another subfield X, which is also a free floating topical subdivision, and that's just adding another layer of that. 103 "1884960256" (1884960256) 00:26:49.249 --> 00:26:50.699 Specificity. 104 "1884960256" (1884960256) 00:26:50.699 --> 00:27:10.289 So together these subdivisions help make the subject heading more precise and through authority control we can ensure that we are using them properly. So let's look at that a little further. I'm going to begin by clicking on earthquakes to open that authority record. 105 "1884960256" (1884960256) 00:27:13.709 --> 00:27:33.709 And 1st we confirm that earthquakes is the authorized 1XX there, and we want to look at the fixed field of geo subdivision here at towards the top. Your screen may look different than mine depending on your settings in Connexion. You may see these. 106 "1884960256" (1884960256) 00:27:33.709 --> 00:27:53.219 As an actual variable field if you have that set or you might see your fixed fields at the bottom of your screen. I personally like mine where they are, so I usually keep them there. So if I click on geo subdivision, that's going to open up information on that specific fixed field. 107 "1884960256" (1884960256) 00:27:53.219 --> 00:28:13.109 Taking a minute here, and since we're in an authority record, it's opening the OCLC documentation on authority record format. When we're working with bibliographic records and we're looking for help, we get the the. 108 "1884960256" (1884960256) 00:28:13.109 --> 00:28:31.829 Formats and standards, the OCLC bib formats and standards. So here we look and we see the geo subdivision heading and we can tell that I indicates that that can be geographically subdivided indirectly. 109 "1884960256" (1884960256) 00:28:31.829 --> 00:28:48.689 So in other words, that means it maybe followed by a subfield C for a location. So let's go ahead and close that documentation and we'll go back to our record here. 110 "1884960256" (1884960256) 00:28:48.689 --> 00:29:06.149 Now the authority record doesn't show that the, that earthquakes maybe subdivided by economic aspects, so we want to figure out how does Connexion know that the subfield X economic aspects is valid. So for that I'm gonna jump back to my bibliographic record. 111 "1884960256" (1884960256) 00:29:06.149 --> 00:29:26.149 And again, let's just click on Economic aspects and we can note the 680 states to use this as a topical subdivision under topical headings. So this means that we can add this heading as a subfield X on our topical subject heading. And we also see. 112 "1884960256" (1884960256) 00:29:26.149 --> 00:29:26.879 The. 113 "1884960256" (1884960256) 00:29:26.879 --> 00:29:46.879 That this heading can be subdivided geographically. So that's why we're able to have earthquakes, economic aspects, and then the subfield Z So let's close out here again and go back and look at on the computer simulation. So let's click on that and look at that authority record. 114 "1884960256" (1884960256) 00:29:48.869 --> 00:30:07.709 And here we see that the sub geographic subdivision area is blank, so this indicates that this subdivision cannot be subdivided geographically, so California has to come before it. So that's why when we go back to our bibliographic record, we see the California is before. 115 "1884960256" (1884960256) 00:30:07.709 --> 00:30:27.569 Computer simulation because the 1st two subdivisions can be geographically subdivided. Now let's add our own subject heading with multiple subfields in this same bibliographic record and then control that. So I'm gonna go ahead and just hit enter here. 116 "1884960256" (1884960256) 00:30:27.569 --> 00:30:45.359 To add a field, I'm gonna add a 650 with a sub second indicator of 0, and I want to add natural disasters with a subfield X of cost. 117 "1884960256" (1884960256) 00:30:48.179 --> 00:31:05.909 Oops I mistyped that. And then I'm going to go ahead and control this single headings so I will this time use the edit menu and control headings and choose single. And we see that. 118 "1884960256" (1884960256) 00:31:05.909 --> 00:31:25.909 Our heading did control both of those subdivisions. Now let's say that I want to add California to natural disasters cost. To do that, I have to 1st uncontrol this heading because as I mentioned beginning of the session, if you're going to edit a controlled heading. 119 "1884960256" (1884960256) 00:31:25.909 --> 00:31:32.909 Then you have to 1st uncontrol it. So I'm gonna use the right click option and choose uncontrolled single. 120 "1884960256" (1884960256) 00:31:32.909 --> 00:31:49.529 I can use the edit menu as well or my shortcuts. And so that's now uncontrolled. And I want to go ahead and add a subfield Z for California at the end of that record. 121 "1884960256" (1884960256) 00:31:49.529 --> 00:32:09.529 For that field I mean. And then I'm going to control the field again. So right click, control single heading, and we note that Connexion flips cost to be after California, and it controls the heading because costs can. 122 "1884960256" (1884960256) 00:32:09.529 --> 00:32:24.899 Cannot be subdivided geographically, but natural disaster can be. So if we were to look at those, we can see that geographic subdivision field again. 123 "1884960256" (1884960256) 00:32:24.899 --> 00:32:44.899 Okay. And just a note here about series headings, the controlling function controls the heading while leaving the series numbering such as the control or the subfield V uncontrolled. That is the proper form for controlling series. And so we can see that here in our example in the. 124 "1884960256" (1884960256) 00:32:44.899 --> 00:33:04.199 830 field. We see that the series is linked to the authority record, but the numbering is not. Okay, before I move on, I just want to see if there's any additional questions on what we've just covered. 125 "1884960256" (1884960256) 00:33:04.199 --> 00:33:23.039 Alright, looks like we're good. I'm gonna switch the gears just a tiny bit here. So now that we know that when we're working with WorldCat bibliographic records. 126 "1884960256" (1884960256) 00:33:23.039 --> 00:33:42.209 Sorry, I When we're working with bibliographic records, you also have the option to use the Library of Congress authority file to find the correct established forms. So you might need to search is what I'm trying to say. I apologize. 127 "1884960256" (1884960256) 00:33:42.209 --> 00:34:01.199 So you're looking for the established forms for personal names, corporate or conference names, titles, subject headings, etc. And again, this can help you ensure consistency and accuracy in your records. So you may need to search for browse the authority file. 128 "1884960256" (1884960256) 00:34:01.199 --> 00:34:17.609 If your, if you tried to control a heading but the system couldn't find a match or if you want to confirm whether a heading is established, even if it can't be controlled yet. So, there's a little bit of a few things we want to keep in mind with searching. 129 "1884960256" (1884960256) 00:34:17.609 --> 00:34:37.609 I will look at the question that was came in after I go through this section here. So do keep in mind that sometimes there is NO authority record yet, so the heading can't be controlled, but it's always a good idea to check. So when you're searching, searching. 130 "1884960256" (1884960256) 00:34:37.609 --> 00:34:46.649 Thing is going to perform a keyword search, so you can enter the words in any order. 131 "1884960256" (1884960256) 00:34:46.649 --> 00:35:04.799 Connexion also offers the ability to browse, which is going to perform an exact phrase search starting from left to right, so you want to make sure you're entering it in that way. When you're browsing, you are placed into a browse index where you can scroll forward or backward. 132 "1884960256" (1884960256) 00:35:04.799 --> 00:35:24.799 And then, you'll want to click on an index entry to view the related authority record when you're browsing. As well, when you're browsing for personal names, you want to make sure that you're using the format of last name, comma, 1st name. And then there's also an option for expanded browse, which lets you include. 133 "1884960256" (1884960256) 00:35:24.799 --> 00:35:41.939 Subfields. This is great for subject headings with subdivisions or name title combinations. And then just to note here that indexes used are mostly the same for browse and search. However. 134 "1884960256" (1884960256) 00:35:41.939 --> 00:35:59.579 For searching, the library of Congress control number and the OCLC authority record number, those can only be used in searching not in browsing. And there is additional documentation in the learner guide. 135 "1884960256" (1884960256) 00:35:59.579 --> 00:36:14.879 So I just saw the question a while back. I recall seeing something indicating that authority records for series were going to be discontinued. Is this false? Sandy I'm gonna be honest with you and tell you, I have not seen that on regarding authority records. 136 "1884960256" (1884960256) 00:36:14.879 --> 00:36:30.149 I try to stay up to date on a lot of those updates, but that's one change I haven't seen anything on. I will tell you that if it affects WorldCat records, we always do our best to communicate that with you. 137 "1884960256" (1884960256) 00:36:30.149 --> 00:36:47.039 And if you need additional information after the session on that, I would recommend reaching out to our support team, and I'll provide you that information at the end of the session. But I will look into that for future reference as well for myself. So thanks for bringing that up. 138 "1884960256" (1884960256) 00:36:47.039 --> 00:37:04.259 Okay, so now that we've talked about searching and browsing, let's go back into our Connexion and do a little bit of that searching. So I'm gonna close out of my previous record. I don't want to save anything. 139 "1884960256" (1884960256) 00:37:04.259 --> 00:37:24.259 Let me close out of that previous search there. Okay. Authority searches start at the authorities menu here at the top, and then I'm going to click on search and I have the option for the library LC names and subjects or library. 140 "1884960256" (1884960256) 00:37:24.259 --> 00:37:31.799 Your Congress names and subjects. We see just like with other areas in Connexion that we also. 141 "1884960256" (1884960256) 00:37:31.799 --> 00:37:49.889 Can, sorry I hit the wrong thing there. We have our toolbar option and our key keyword keystroke option that we can use. So I'm just gonna go ahead and click on there to start the search and clear out my previous search there. 142 "1884960256" (1884960256) 00:37:49.889 --> 00:38:08.969 I'm going to enter my search in the keyword numeric search area, just like when you're searching with bibliographic records, if you are familiar or looking for the ability to use, enter in indexes yourself, you can do that in the command line search. 143 "1884960256" (1884960256) 00:38:08.969 --> 00:38:28.969 So if you have a Library of Congress call number also referred to as an LCCN, this is gonna be the control number that's assigned by the library of Congress, and in those cases spacing or the leading N and hyphen don't matter, so when you're searching, you can search. 144 "1884960256" (1884960256) 00:38:28.969 --> 00:38:47.820 Either with or without that. So I'm going to go ahead and for my 1st searcher I'm gonna change the dropdown for the index to LCCN, and let's just enter in without any leading information and I'm gonna go ahead and click ok. 145 "1884960256" (1884960256) 00:38:47.820 --> 00:39:06.540 And I get the Columbus Crew Columbus Crew soccer team. They'd be very upset if they knew I mispronounced that. Alright. And then we see the ARN or the authority record number here. 146 "1884960256" (1884960256) 00:39:06.540 --> 00:39:26.540 Right, and just a quick note, my colleague Mallory added some information for you on some policies with Library of Congress and looks like there's nothing specific on series. Thank you for looking that up Mallory. Alright, and so we searched without any leaders. 147 "1884960256" (1884960256) 00:39:26.540 --> 00:39:29.910 Leading information, so let's go ahead and perform that search again. 148 "1884960256" (1884960256) 00:39:29.910 --> 00:39:48.870 And this time we'll add in the No for number prefix and click ok. And we get the same record. Unfortunately, we don't really see that on the screen. If I let me actually just to demonstrate that, let me close that and do that one more time. 149 "1884960256" (1884960256) 00:39:48.870 --> 00:40:07.290 Alright, now we see it's the same record. I thought that Connexion would kind of blink and let us know but it didn't. And then as I mentioned that ARN is the authority record number. It's essentially the OCLC control number for this authority record. It is a sequential number that's assigned to the authority record. 150 "1884960256" (1884960256) 00:40:07.290 --> 00:40:23.100 As it's being entered into the authority file. So let's do a quick search for one of those. So again, authorities search, and I'm gonna choose LC, choose LC names and subjects. And this time. 151 "1884960256" (1884960256) 00:40:23.100 --> 00:40:39.630 I want to use the command line search, so let me clean our clear my previous search, and in the command line search I'm going to use the index for authority number, which is A N colon, and I'm gonna enter in the authority number for that Columbus crew record. 152 "1884960256" (1884960256) 00:40:39.630 --> 00:40:58.680 And again, let me close out of the previous one cause you're not gonna see that it actually worked until I do that. There we go. Alright, so I see that there. Zelda I do see your question. I want to address that shortly, ok? I. 153 "1884960256" (1884960256) 00:40:58.680 --> 00:41:18.680 We're prepared for that question actually. So hold on to that thought for me. I'll take a pause in in a moment and get to that. Okay, so now that now my library has a collection of books by Stephen King and we want to ensure that we. 154 "1884960256" (1884960256) 00:41:18.680 --> 00:41:25.620 You're using the authorized form of his name. So I'm going to perform a personal name search. 155 "1884960256" (1884960256) 00:41:25.620 --> 00:41:45.620 So again, I'm gonna go to authorities search and LC names and subjects, and let me clear my previous search. And we want to remember that searches are keyword searches, so this searches words in any order. Personal names, searches look at the 100 400 500 and. 156 "1884960256" (1884960256) 00:41:45.620 --> 00:42:05.040 700 fields in the authority record and personal name searches can be entered as last name, comma, 1st name, or 1st name, last name with or without comma when we're searching, not browsing. You can enter your search in the command line using an index label of PN colon for personal name. 157 "1884960256" (1884960256) 00:42:05.040 --> 00:42:24.090 Or you can use the keyword numeric search and use the dropdown. Optionally, you can choose to display the C and C also references in the search results, and so I'm gonna show that shortly here. So I've already opened up my search box. 158 "1884960256" (1884960256) 00:42:24.090 --> 00:42:43.650 And then I'm going to enter Stephen King, and I'm gonna do that in the keyword numeric search area, and I'll change my index to personal names. And for now I am going to leave the C also references. 159 "1884960256" (1884960256) 00:42:43.650 --> 00:43:01.050 And the C reference is unchecked. And then just like when we're searching for bibliographic records, we have the option to retain our search. This can be helpful so that we can come back and refine our search if needed. So I'm gonna leave that checked and I'm gonna click ok. 160 "1884960256" (1884960256) 00:43:01.050 --> 00:43:16.320 And our results come up with more than 390 records. I'll click ok, it lets us know that we only see the 1st 100 and that we need to use the view menu to see the rest. So let's do that. I'm gonna click ok. Click view. 161 "1884960256" (1884960256) 00:43:16.320 --> 00:43:31.500 And then navigate records and lists, and I can go to the next 100. I also do have that toolbar and the shortcuts, the key keystroke seat shortcut if I want it. Alright, before I talk about. 162 "1884960256" (1884960256) 00:43:31.500 --> 00:43:49.290 Browsing, let me address your questions Zelda. So the question is what happens when the Library of Congress discontinues support for a formerly authorized heading? I've seen some information indicating that they may discontinue support for formerly authorized subject headings with subfield V form subdivisions. 163 "1884960256" (1884960256) 00:43:49.290 --> 00:44:09.290 Yes Zelda I have seen that same information and I'm going to ask Mallory to actually up add in some information on that in the chat. From an OCLC standpoint I can tell you that we aren't changing anything right now. And again, if anything were to change within WorldCat records. 164 "1884960256" (1884960256) 00:44:09.290 --> 00:44:09.870 Okay. 165 "1884960256" (1884960256) 00:44:09.870 --> 00:44:29.870 We would let you know that we would communicate that sometimes you'll see it on like your welcome when you're signing into Connexion, et cetera. My understanding of that change is that, it's still of, you know, the, they're still there in WorldCat. And as you saw in my example, I can still. 166 "1884960256" (1884960256) 00:44:29.870 --> 00:44:48.450 Add a subfield V and I can still control that subfield V So this is a very new change as the message that Mallory just added states that according to Library of Congress, that's effective February second. And we did find some information for you in advance here. 167 "1884960256" (1884960256) 00:44:48.450 --> 00:45:08.450 On, directly from the Library of Congress and they do have an FAQ in there as well if you're unfamiliar with that. And then the last thing, 2nd thing that Mallory added is a documentation to our current available authority tags and subfields et cetera. 168 "1884960256" (1884960256) 00:45:08.450 --> 00:45:28.080 So you'll wanna refer back to that as well to see if anything changes. I hope that addresses your question. It's kind of I know it's an early something fairly new that's been discussed, but I appreciate you bringing it up. We were prepared. 169 "1884960256" (1884960256) 00:45:28.080 --> 00:45:45.540 Alright, So now that we've talked about that and we've searched, let's talk about browsing real quick. So as I mentioned before, the browse function within Connexion client is going to search for an exact phrase from left to right, and it will put you into the index at the term that most closely matches. 170 "1884960256" (1884960256) 00:45:45.540 --> 00:46:02.310 The phrase that you enter. So for subjects, you can browse for the main heading or you can enter a subheading using the expanded term. So let's take a look at browsing a little bit. So we're gonna find browse under authorities and browse. 171 "1884960256" (1884960256) 00:46:02.310 --> 00:46:22.310 And LC names and subjects or we can use one of those other methods. And let me clear out my previous search here. So we just searched for Stephen King. Now let's browse for Stephen King. So when we're browsing for personal names, we have to use the format of last name. 172 "1884960256" (1884960256) 00:46:22.310 --> 00:46:23.850 Comma 1st name. 173 "1884960256" (1884960256) 00:46:23.850 --> 00:46:42.510 And as you're seeing, capitalization doesn't matter, and I'm going to choose the index of personal names with the dropdown, and I'm gonna hold off on expanded term because we're gonna see that in a moment. Right now I'm just gonna go ahead and click ok. 174 "1884960256" (1884960256) 00:46:48.000 --> 00:47:05.490 And if we scroll down a little bit, we see the Steven King with the date of 1947 as his birth date has above, has over 300 records. So let's go ahead and click on that real quick. I'll double click to open that up. And 1st we can see that. 175 "1884960256" (1884960256) 00:47:05.490 --> 00:47:25.490 The correct 1XX field here, this 100 is King comma Steven with the date of 1947. We can also see that there are 24 500 references or see also references. And then below that we see a lot of uniform name. 176 "1884960256" (1884960256) 00:47:25.490 --> 00:47:26.760 title entries 177 "1884960256" (1884960256) 00:47:26.760 --> 00:47:46.760 So you can't tell from the browsing list if a form is correct since the 4XX and 5XX fields will also be included in your browse result. So when we went back there, but we could go ahead, we could click double click to open up the record for stephen king. 178 "1884960256" (1884960256) 00:47:46.760 --> 00:48:05.130 And we can learn some more there and we would see each of those four hundreds or some of, yeah, and the five hundreds et cetera. So let me go ahead and X out of that for a moment, ok. 179 "1884960256" (1884960256) 00:48:05.130 --> 00:48:24.660 So that's browsing and it takes us close to that Stephen King, right? So now let's browse in personal names for the famous composer Mozart. So again, authorities browse, LC names and subjects, and I'm going to type in Mozart comma Wolfgang. 180 "1884960256" (1884960256) 00:48:24.660 --> 00:48:41.550 And we're gonna keep personal names, click ok. And here we see various records. So let's start by selecting the 1791 to 1844. 181 "1884960256" (1884960256) 00:48:41.550 --> 00:49:00.780 So when I open that, I can see that this record is actually for Mozart's Song from Franz Xavier. I'm sure I'm mispronouncing that, and we see though that Wolfgang Amadeus Mozart is in the 400 field. 182 "1884960256" (1884960256) 00:49:00.780 --> 00:49:20.670 So let's go back to our browse, and when we do that, we see that the heading above the one we clicked on actually has over 1700 records. So let's click double click that and we see that Wolfgang Amadeus is in the 100 and we again we see all those. 183 "1884960256" (1884960256) 00:49:20.670 --> 00:49:39.240 Name title entries and the five hundreds so we can click through those as needed. So what if we want to the heading for Mozart's Jupiter symphony? We could scroll through all of these and use our next to try to find it. That's going to take us a little bit of time, right? 184 "1884960256" (1884960256) 00:49:39.240 --> 00:49:55.050 So, what we can do instead is to use the expanded browse option. So let me double click to open up Wolfgang Amadeus's record here. 185 "1884960256" (1884960256) 00:49:55.050 --> 00:50:11.730 I just like saying Wolfgang amadeus. It's taking a minute. Alright, so there we can see if we can also scroll through all of those and see additional information. 186 "1884960256" (1884960256) 00:50:11.730 --> 00:50:31.730 I actually don't need to open that. Alright, so if we go back to our original browse screen, here we see the option to add an expanded term. So as I mentioned I could have clicked through, but let's actually just go ahead and type Jupiter. 187 "1884960256" (1884960256) 00:50:31.730 --> 00:50:49.620 Symphony in the expanded term box and we'll do click on do expanded scan and notice that that takes us right to the record that is the name title record. Now that is a 400 field, so if we open that. 188 "1884960256" (1884960256) 00:50:49.620 --> 00:51:09.620 We're gonna see the correct 100 for that symphony, letting us know what form we should be using. Okay, now alternative. 189 "1884960256" (1884960256) 00:51:09.620 --> 00:51:18.930 Alternatively, you can enter the expanded term on your initial browse. So I'm gonna go ahead and go to authorities browse, and let me clear my previous search. 190 "1884960256" (1884960256) 00:51:18.930 --> 00:51:35.610 And this time I want to browse for geo, a geographic subject or sorry, yeah, a geographic subject. So, I want to browse for terms for. 191 "1884960256" (1884960256) 00:51:35.610 --> 00:51:50.850 A book that I have that's about the history of the US civil war. So browsing just United States as a geographic name with NO expanded term would produce over 2100 records. 192 "1884960256" (1884960256) 00:51:50.850 --> 00:52:07.200 So I definitely don't want to have to search through all those, so let's go ahead and enter in United States, and we're going to choose geographic names, and we'll enter the expanded term of history. 193 "1884960256" (1884960256) 00:52:07.200 --> 00:52:23.670 Civil war, and click ok or enter. And our very 1st heading, we will click on that and we see, I'm gonna click on 2nd one. The 1st one is a child children's, but let's look at 2nd one. 194 "1884960256" (1884960256) 00:52:27.270 --> 00:52:43.890 So we have the United States history civil war with the dates listed out there. And that would be the correct 151 field. Okay. 195 "1884960256" (1884960256) 00:52:48.330 --> 00:53:04.170 So next we're gonna take a look at topical indexes. The LCA 30 file contains both library of Congress subject headings or LCSH and children's headings. Children's headings typically do not contain. 196 "1884960256" (1884960256) 00:53:04.170 --> 00:53:20.640 Extra words like children's or juvenile, they are generally in a direct form and in many cases use terminology that are familiar to children. So using these headings will help your younger patrons locate items within your catalog with more ease. 197 "1884960256" (1884960256) 00:53:20.640 --> 00:53:38.400 While we search, I will point out how to distinguish between LCSH and children's headings. So I'm going to use the browse feature, authorities browse, and I'm gonna choose LC, fair my previous search. 198 "1884960256" (1884960256) 00:53:38.400 --> 00:53:56.370 And I want to browse for democracy, and I'm going to search this as a topical, and let's go ahead and click ok. 199 "1884960256" (1884960256) 00:53:56.370 --> 00:54:14.070 And we'll double click on democracy, and we see two records in the 1XX field. So let's click on both of those. 1st of all, one quick indicator is that 2nd heading says children's in brackets, right? But. 200 "1884960256" (1884960256) 00:54:14.070 --> 00:54:32.040 There are ways to tell within the record itself, so let's look at that. I am going to go ahead and open up the 1st record and the LCSH is going to show SH. 201 "1884960256" (1884960256) 00:54:32.040 --> 00:54:52.040 In as a prefix in the O1O field, and if we look at the fixed field of SUBJ, that is going to have an A to indicate that that is LCSH. And again, we can click on that to open up the help documentation. 202 "1884960256" (1884960256) 00:54:52.040 --> 00:55:10.740 Which will explain the difference for us. So let's look at that real quick. Taking a minute. There we go. Okay. So here we look at that SUBJ use or subject use. 203 "1884960256" (1884960256) 00:55:10.740 --> 00:55:26.970 And we see that A, would be the heading is appropriate as subject added entry. Oh, sorry, I'm in the wrong area. Let's look up a little bit. A is for library of Congress subject headings. B is for library of subject headings. 204 "1884960256" (1884960256) 00:55:26.970 --> 00:55:46.970 For children's. I was looking at the wrong field there. Alright, so let's go back to our record, and actually I'm gonna close out of the LCSH and double click to check the Children's and show you the difference. So 1st of all, we see. 205 "1884960256" (1884960256) 00:55:46.970 --> 00:56:00.720 That fixed field of S U B J is going to be B for children's and in the O one oh we see SJ instead of SH. 206 "1884960256" (1884960256) 00:56:00.720 --> 00:56:17.340 Okay, now let's look at a different example of a children's headings. I'm gonna go ahead and X out of all of these to be able to do that. I want to go ahead and browse. This time we're gonna browse for buried treasure. 207 "1884960256" (1884960256) 00:56:21.750 --> 00:56:39.480 And I want to specifically browse for children's subjects. And I'm gonna click ok. And we get that result. So let's go ahead and double click on the browse list to view a little further. So we here see one record. 208 "1884960256" (1884960256) 00:56:43.590 --> 00:57:03.590 But when we click on that record, we see that there is a 450 for treasure troves. So in some cases the established LCSH heading is going to be different from the children's headings. And I like to show this because the previous example they were the same, right? But here we're seeing that this might be different. 209 "1884960256" (1884960256) 00:57:03.590 --> 00:57:20.370 So the children's subject heading is buried treasure, but now let's perform that browse again, but this time we'll look specifically for topicals and click ok. 210 "1884960256" (1884960256) 00:57:20.370 --> 00:57:40.370 And 1st of all, we see two different records, so let's double click on that. And when we double click, the 1st record we see is the children's record, but I can use the navigate arrow at the top of on my toolbar to go over and I can see the LCSH again indicating in the 010 211 "1884960256" (1884960256) 00:57:40.370 --> 00:57:50.400 and in the fixed field, but this shows that the LCSH is actually treasure troves. 212 "1884960256" (1884960256) 00:57:50.400 --> 00:58:05.880 Okay, just a few more browsers to show you. So what if I want to find the authorized form of a title? So e.g., what is the correct form for the uniform title for Excel? 213 "1884960256" (1884960256) 00:58:05.880 --> 00:58:25.380 So I can go ahead and browse again, and I'm going to enter in Excel, and I'll choose title under my dropdown I'll choose titles and click ok. And we see several examples, right? So I'm gonna just click on this 1st one. 214 "1884960256" (1884960256) 00:58:28.050 --> 00:58:46.500 To open up that record, and we actually see that the authorized form would be Microsoft Excel with computer file in parentheses. But again, we can see those see also references to see how we led to that. 215 "1884960256" (1884960256) 00:58:50.370 --> 00:59:10.370 Okay, for another option, you can browse by subdivision headings, so we can do authority records for subdivisions that are in the tag of the 18X fields, and these are used as the subfield V. 216 "1884960256" (1884960256) 00:59:10.370 --> 00:59:11.040 The. 217 "1884960256" (1884960256) 00:59:11.040 --> 00:59:31.040 X or Y and also in Z's as well for geographic subdivisions. So for that, let's go ahead and go to authorities, browse, LC names and subjects, and then using our previous example of environmental aspects, let's go ahead and. 218 "1884960256" (1884960256) 00:59:31.040 --> 00:59:39.570 Enter that in. 219 "1884960256" (1884960256) 00:59:39.570 --> 00:59:57.090 And we will browse that as a subject, subdivision heading and click ok. We'll double click to get to the record and we see that that's a18X field. And this is gonna look familiar because this is the record we saw earlier on. 220 "1884960256" (1884960256) 00:59:57.090 --> 01:00:17.090 And I do want to note here that in the subdivision headings, we see an 073 field, which is a subdivision usage field. So in this case, the subfield A indicates that the category of terms with which the subdivision maybe used and the subfield Z at the. 221 "1884960256" (1884960256) 01:00:17.090 --> 01:00:18.990 And here is going to. 222 "1884960256" (1884960256) 01:00:18.990 --> 01:00:38.990 Reference the library of Congress subject cataloging menu manual. So that's a good reason for searching on these subdivision headings to determine where you can use that. And then the six 80 fields are going to outline types of headings the subjects can be used in. 223 "1884960256" (1884960256) 01:00:38.990 --> 01:00:58.770 A little bit more detail on when you can use these subdivisions. And then for our last browse example, let's take a look at genre. So I'm gonna go ahead and click authorities, browse, LC, and then let's just do a quick look at satires. 224 "1884960256" (1884960256) 01:00:58.770 --> 01:01:15.720 And I'm gonna choose genre and click ok and then we'll, I wanna look at the satiral literature, so let's double click on that. And we see that the correct genre form is actually satirical literature. 225 "1884960256" (1884960256) 01:01:15.720 --> 01:01:35.720 Okay, so that's browsing and searching. I don't see any new questions coming in about that, but please feel free to add those if they come up. So just as you can export bibliographic records. 226 "1884960256" (1884960256) 01:01:35.720 --> 01:01:54.360 You also can export authority records. Let me pull up some info on that real quick. So you'll need to ensure that you have your export destination set up and your settings, so there is a one time setting that we'll look at in a moment. 227 "1884960256" (1884960256) 01:01:54.360 --> 01:02:11.430 So you're gonna find under the tools and then options and then export menu, and then you'll use the export, you'll use the action menu and export to be able to export that record. So let's go into Connexion and look at that. 228 "1884960256" (1884960256) 01:02:11.430 --> 01:02:31.430 So 1st we'll do our one time setup, so we're gonna go to tools, options, and then we click on export, and you're gonna want to set up your export destination. This can be the same destination as your bibliographic records. 229 "1884960256" (1884960256) 01:02:31.430 --> 01:02:49.260 But I think often it's preferable to have a separate one. So to that, to do that, you would just click on create, choose a file, and click ok. And then you're gonna locate your file just like when we set that up for bibliographic records. 230 "1884960256" (1884960256) 01:02:49.260 --> 01:03:09.260 I'm gonna go ahead and say NO there ok and then I'm gonna go ahead and click on record characteristics and here I can choose different record standards and character sets. This can be both for bib and authority. 231 "1884960256" (1884960256) 01:03:09.260 --> 01:03:10.890 But. 232 "1884960256" (1884960256) 01:03:10.890 --> 01:03:30.890 It would be unusual to have those be different. And then under field export options, you'll see that I currently have fields that I want deleted from my bibliographic records. I can have a separate setting for my authority records, so let's say that you don't want to have the 670. 233 "1884960256" (1884960256) 01:03:30.890 --> 01:03:48.570 Exported. You can indicate that there and then you'll just save those, click apply and close. Okay, so let me open up an authority record. 234 "1884960256" (1884960256) 01:03:52.110 --> 01:04:11.160 I'm gonna go ahead and start by searching for one of those records that I had in my local safe file. Let me go ahead and just grab, let's see. Actually I'm gonna find something new for you. Open up this record on get goes. 235 "1884960256" (1884960256) 01:04:11.160 --> 01:04:31.160 Great pets if you don't have one, by the way. So let's click on get goes as pets and I want to export this record. So I'm going to go to action and I would choose export or one of my other options, and in my case that's going to go straight to the file that I already have and. 236 "1884960256" (1884960256) 01:04:31.160 --> 01:04:39.480 Because I already have records there, I'm being asked if I want to append or overwrite. I'm gonna say append to add this to that. 237 "1884960256" (1884960256) 01:04:39.480 --> 01:04:57.750 Existing record. And then just like with your bibliographic, you would go and grab that file and be able to download and export and import into your system. Okay. 238 "1884960256" (1884960256) 01:04:57.750 --> 01:05:14.070 So I do have, I believe one more question for you. Let me see if I've got a slide up for that or not. Yes, I do. So let's go ahead and run through that. So you should be seeing the slides come up again. 239 "1884960256" (1884960256) 01:05:14.070 --> 01:05:31.410 So which menu path will allow you to search for authority records? Is that going to be A cataloging, and then search or use the F2 menu? Is it B, authorities search? 240 "1884960256" (1884960256) 01:05:31.410 --> 01:05:50.640 LC names and subjects or use shift plus the F2 or is it lastly, the authorities with show or cataloging with show? And you should be seeing that. 241 "1884960256" (1884960256) 01:06:11.370 --> 01:06:31.370 And the answer looks like just about everyone got that is B authorities, then search, then LC names and subjects or shift plus the F2 key. Okay, and that is all that I have for you at this time. I'm going to check to see if there's any new questions. 242 "1884960256" (1884960256) 01:06:31.370 --> 01:06:32.490 Coming in. 243 "1884960256" (1884960256) 01:06:32.490 --> 01:06:51.990 I don't see anything, but feel free to add those if you need to. And if you have any questions that come up after this session, you can visit our help site at help.OCLC.org for documentation and to locate contact information for OCLC support in your region. 244 "1884960256" (1884960256) 01:06:51.990 --> 01:07:11.990 If you registered, let me actually move on to this here. If you registered for this class through the community center, you will receive a badge at a later date. Otherwise you can request a badge using the provided link, which Mallory has just added. 245 "1884960256" (1884960256) 01:07:11.990 --> 01:07:13.020 Right to the chat. 246 "1884960256" (1884960256) 01:07:13.020 --> 01:07:33.020 And I'm still gonna stick around to see if there's any questions, but as you leave the session, you will be redirected to an evaluation and I'd appreciate you completing that. It shouldn't just should just take a couple moments there, and if you would like to find it after the class, you can locate it on the. 247 "1884960256" (1884960256) 01:07:33.020 --> 01:07:35.400 Class registration page. 248 "1884960256" (1884960256) 01:07:35.400 --> 01:07:54.540 And if you have any questions for training or suggestions, you can email us directly at training@OCLC.org alright So I'm just gonna pause to see if there are any questions that have come in. 249 "1884960256" (1884960256) 01:07:54.540 --> 01:08:14.540 I'm not seeing anything at this time. Yeah, thank you. And this actually concludes our current series for Connexion, so this was the last of six. So I will point out if you did not get a chance to attend the other sessions, the record. 250 "1884960256" (1884960256) 01:08:14.540 --> 01:08:25.888 Recordings are available on our support site. So you can always go back and watch those and this will also be available for you there too. I'm gonna go ahead and stop this recording.